What's Changing?
Email Retention and Archiving
As part of our new email retention and archiving model, emails will now be retained in Outlook inboxes for three years before automatic transition to email archiving, which is easily accessible in the Outlook application. This approach ensures a more efficient and secure email environment while aligning with best practices for digital storage.
Cloud Storage Usage Limits
Georgia Tech is implementing updates to its utilization model for cloud storage solutions provided at the Institute. The updates include usage thresholds for OneDrive, SharePoint, Dropbox, and Box.
Key Phases and Details
Email Archiving | Late March 2025
The email retention and archiving model will become effective the week of March 24. During that time, emails older than three years will be automatically archived.
Users do not have to take any action to prepare for this change. Once the change goes into effect, users will be able to access their archived emails via a folder in their Outlook applications. The following knowledge article shares steps you can take to access your archived emails:
OneDrive and SharePoint Thresholds | May 2025
Limits will be implemented for OneDrive cloud storage and SharePoint sites during the week of May 12. Thresholds include the following:
- OneDrive: One terabyte (TB) for faculty and staff; 50 gigabytes (GB) for students, Tech Temps, and affiliates; 10 GB for retirees
- SharePoint: 500 GB per site collection, with additional 500 GB increments via a request/approval process
Users who currently exceed the new thresholds will be contacted directly by OIT starting in March 2025. The following knowledge article shares details on how you can view your current storage usage:
Dropbox and Box Thresholds | June 2025
Limits will be implemented for Dropbox and Box cloud storage during the week of June 16. Thresholds include the following:
- Dropbox and Box: 1 TB for faculty and staff; 50 GB for students, Tech Temps, and affiliates; 10 GB for retirees
Users who currently exceed the new thresholds will be contacted directly by OIT starting in March 2025. The following knowledge article shares details on how you can view your current Box storage usage:
A knowledge article regarding Dropbox storage is forthcoming. In the meantime, please contact cloud-optimization@oit.gatech.edu if you are interested in receiving details about your Dropbox storage.
